Get a Quote
Obtaining Duplicate Share Certificate: Everything You Need to Know
Have you lost your original share certificate? Don’t panic! It’s a common problem many investors face. The good news is that obtaining a duplicate share certificate is simple if you follow the right steps. In this guide, you’ll learn everything you need to do in a clear, easy-to-understand manner.
What is a Duplicate Share Certificate?
- Demat is more convenient than holding physical share certificates, as you can access your shares from anywhere with an internet connection
Why Do You Need a Duplicate Share Certificate?
Losing your share certificate can lead to complications like:
1. Delay in transferring shares
2. Problems while selling shares
3. Trouble claiming dividends
4. Issues during legal inheritance
Therefore, it’s important to get a duplicate as soon as possible to avoid such hassles.
Steps to Obtain a Duplicate Share Certificate
Let’s break down the lost share certificate procedure into easy steps:
1. Inform the Company or Registrar
Contact the company where you hold shares or its registrar.
Write an application informing them about the loss.
Clearly mention that you wish to apply for duplicate share certificate.
2. File an FIR
Visit the local police station.
File a First Information Report (FIR) about the lost share certificate.
Keep a copy of the FIR for further procedures.
3. Prepare an Affidavit
Draft an affidavit stating the details of the lost certificate.
Mention how and when it was lost.
Get it notarized from a public notary.
4. Publish Advertisement
Place an ad in a national newspaper declaring the loss.
This serves as a public notice to prevent misuse.
5. Submit Required Documents
You will need to submit:
Application letter
Copy of FIR
Notarized affidavit
Newspaper advertisement
ID proof (PAN/Aadhaar)
Address proof
These are the standard duplicate share certificate documents required.
6. Indemnity Bond
Some companies may ask you to submit an indemnity bond.
This bond assures that you’ll take responsibility if any dispute arises.
7. Payment of Fees
A small processing fee may be applicable.
The fee differs from one company to another.
8. Issuance of Duplicate Certificate
Once all documents are verified, the company will issue a duplicate certificate.
The process usually takes 3–6 weeks.
This is also referred to as share certificate reissue.
Things to Remember
1. Always keep your share certificates in a safe place.
2. Keep a scanned or photocopy as a backup.
3. If shares are in Demat form, this issue doesn’t arise.
4. Inform the company quickly to avoid fraudulent use.
Tips to Avoid Losing Share Certificates
Dematerialize your shares into a Demat account.
Use a fireproof file or locker for storing documents.
Note down the certificate number and folio number.
Final Thoughts
Obtaining a duplicate share certificate may sound difficult, but it’s manageable with the right steps. Always act quickly after the loss and keep all communication in writing. For professional help, consider reaching out to share recovery services like Share Claimers. They guide you throughout the process, ensuring you don’t miss anything important.
Stay organized, follow legal steps, and you’ll have your duplicate share certificate in hand before you know it.
Frequently Asked Questions
You can still apply by submitting the required documents. Delay may increase verification time.
Yes, it’s advisable to consult a lawyer for proper drafting.
In most cases, yes. It acts as public proof of the loss.
Few companies allow online submission, but physical verification is still needed.
Once reported and an FIR is filed, the certificate is considered void. Misuse will not be accepted by the company.